Shared lists and to-dos

Not a note
on the fridge.
A living list.

You pick up the milk and check it off in the app. Your partner at the other end of the shop sees it right away, so you do not come home with two. And whoever is at home can add coffee: it turns up in your list while you are standing in the shop, without you having to refresh anything.

  • Free in EpiHem
  • Everyone sees the change right away
  • Private lists
  • Mobile and web
Someone else checks off the milk. Your list goes from seven to eight of nineteen, without you doing anything. Tap for the full view.
How we thought about it

A list that changes while you are using it.

Below are the four situations we built the lists around. The shop first, because that is where we started.

Lists and checklists are in almost every app, and they can sound like a simple thing. We did not start from the feature list. We started with an evening in the shop, the two of us at opposite ends of the store with the same list.

What makes the difference is not that the list exists. It updates for everyone, whether someone checks an item off, adds one or removes one, so everyone stays in the loop. Check off the milk and it leaves everyone's list. If the person at home realises the coffee has run out, it lands in the list you are already holding in the shop. At that point it is not just a list any more, it is something you do together.

Then we took it a step further. Why would the list end at the checkout? You can link the receipt to the list, so you can see what the shop cost. And in a project the checklist and the purchases belong together, so afterwards you can see what you did and what it cost.

Scenario 01

You shop in different aisles, from the same list.

You are at the dairy counter and check off the milk. Two aisles away your partner sees that it is done and moves on instead of picking up a second one, so they never have to walk over and ask whether you have already taken the milk.

At the same time, whoever is at home realises the coffee has run out and adds it from the computer. Next time you look down, it is in your list. You do not have one list each that has to be compared and synced between you: it is the same list.

The same list in the shop on your phone and at home in the browser on your computer. Tap for the full view.
In the shop

You check off the milk at the dairy counter.

Two aisles away

Your partner sees the milk is already checked off. Good, one is enough.

At home

Whoever is at home adds coffee, and you see it in the shop.

Scenario 02

The list does not end at the checkout. It gets a receipt.

A shopping list is otherwise a one-off note: it is emptied, it is thrown away, and then nothing is left of it. After the shop you can link the receipt to the list instead, so the two belong together.

Then afterwards you can see what the shop cost and what actually ended up in the basket. Next time you do not have to guess.

Read about receipts
The receipt stays on the list, with the total for the shop.
Scenario 03

In a project, the purchases and what has to be done belong together.

A kitchen renovation is rarely just one list. It is the checklist of what has to be done, and everything you buy along the way. In a project the two sit next to each other.

In the project the checklists sit in one tab and the expenses in another, with the budget and what has been spent at the top. When the project is finished you still have the whole story: what you did, what you bought and what it cost.

Read about projects
The kitchen project: the expenses in one tab, the checklists in another.
Scenario 04

Yours and everyone's. Not all of it has to be shared.

Alongside the shared lists you can keep personal lists that only you see. The presents, your own errands, the things that are nobody else's business.

Read about households and roles
My Lists: two lists of your own that nobody else in the household sees.

Also.

The things that make a list work in everyday life, rather than on a feature list.

Roles and permissions

Decide who in the household can edit and who can only look.

Trash for 30 days

Deleted lists and rows can be restored for 30 days.

Labels

Tag the lists so you can find the right one when there are many.

Mobile and web

The same lists in the app and in the browser, the same second.

The weekly menu fills the list

Plan the week's meals and you can create the shopping list straight from the meal plan.

Frequently asked questions.

Do changes show up instantly for everyone?

Yes. What you add or check off shows up for the rest of the household right away, without anyone having to refresh or send anything.

Can I have private lists?

Yes. You can create personal lists that only you see, alongside the shared ones.

What happens if someone deletes a list?

It goes to the trash and can be restored for 30 days. Nothing disappears right away.

Anything else?

Write to support@epihem.com, we answer ourselves.

Keep reading

Built by Epidot Solutions AB in Sundsvall, with 15 years of experience in business-critical systems for government agencies and listed companies. Reg. no. 559159-4501.

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