The budget, the categories, every expense with its receipt behind it and the end date of 20 November. You open the project and see where the bathroom renovation stands right now, without adding the expenses up by hand.
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That is the question we built projects for.
Every time we finished a renovation we were left wondering what it had actually come to. Half the receipts never turned up, and digging through the bank statements took longer than anyone was willing to spend.
The rest was just as scattered. The quote from the carpenter in somebody's mail, the measurements in a notes app, a budget in a spreadsheet nobody had opened since April. And in the middle of the build the question came up at the kitchen table every other week: how much have we spent so far?
Nobody could answer it without giving up an evening to the search. So we made the project the place the whole venture lives: the budget, the categories, every expense and the receipt behind it. The question has an answer now, and it takes five seconds to fetch.
An expense in the project is rarely just an amount. The row says €300 at Leroy Merlin on 23 September, paid with James's card, and the receipt is still behind it.
Sometimes only part of the purchase belonged to the project. The mark under the row says how much: the whole receipt, a share or an amount. The Leroy Merlin row is marked Whole receipt, so you see which it was without opening anything.
You put the Leroy Merlin receipt into the app and link it to the project before you have left the shop.
James's purchase is already in the project, and the budget has counted itself down.
Nobody has to remember what the tiles cost. The receipt and its link to the project are still in the app, so it is easy to look up afterwards.
You split €16,500 across five categories: Contractors, Tiles, Fixtures and fittings, Materials and Contingency. The app counts each one down as the expenses land, and says what is left to allocate. Right now €0.
The contractors have taken €6,850 of their €7,500, tiles €2,480 of €2,800. The bathroom as a whole sits at 80%, and that is a number you see before the next order rather than after it.
You are standing in the shop wondering whether the taps should be a model up. You open the project on your phone: €3,361 left of €16,500, and under the total is everything that has already gone.
Your partner sees the same number at home. Neither of you has to ring the other to find out what is left of the budget.
You can run several projects at once. The garden is a project of its own, with its own budget of €2,800 and its own end date on 3 November. Two budgets, two curves, nothing mixed up. And a project does not have to mean renovation: a trip, a party or a wedding is planned in exactly the same way.
And once the kitchen is finished it stays. What it cost, which categories ran over, which receipts belonged to it. The next time somebody wonders what a kitchen comes to, you have a record of your own to look in.
In statistics, projects have a card of their own. It shows what each project cost over the month, how much of the budget has gone in total and what is left.
So you can see that the bathroom renovation took €4,720 in September alone and still has €3,361 of its budget left. Change the month, and the card shows that month's projects.
Things that do not need a heading of their own, but that keep the project together.
The lists that belong to the build sit on the project's own tab, ticked off the same way as your other lists.
Bathroom renovation carries the tag Renovation. The same tag finds receipts, lists and recipes.
The project carries its own end date, 20 November for the bathroom, and shows whether it is still active.
The app works out how much of the budget is not on any category yet, and writes the figure out.
Olivia's card, James's card, Kate's card or the joint account. Every row says where the money actually went.
Bathroom renovation and Garden makeover can run in parallel, each with a budget of its own.
As many as you like. Every project gets its own budget, its own categories and its own end date.
Yes. Receipts, expenses and lists are linked to the project, and an expense can take the whole receipt, a share of it or an amount.
Yes. The budget is split per category and updates as the expenses land, so you see what has run over and what is left, category by category.
Write to support@epihem.com, we answer ourselves.
Built by Epidot Solutions AB in Sundsvall, with 15 years of experience in business-critical systems for government agencies and listed companies. Reg. no. 559159-4501.
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